In strata-building management committees, shared facilities are the backbone of communal living. These common areas such as shared parking, pedestrian accessways or plant rooms, require clear and structured management to prevent disputes between lot owners and ensure fair maintenance. This is where Archi-QS delivers meticulous, detailed documentation and innovative methodologies, ensuring every stakeholder benefits from clarity and fairness.

What is a Shared Facilities Register?

The Shared Facilities Register outlines key information about the shared facilities within a strata management statement, on behalf of each member lot. The original Shared Facilities Registers, drafted prior to occupancy, demonstrate a limited understanding of the common areas and instruments, often grouping multiple facilities under one item, and this can create confusion and disputes between lot owners.

Archi-QS addresses this issue by offering a more detailed approach, separating items such as ‘services’, ‘lifts’ and ‘fire system’ into specific shared facilities rather than under a single generic item, to ensure fair allocation of cost and easier management. Unlike many generic reports, our registers are tailored to capture the full scope of facilities, ensuring every asset is accurately assessed and assigned to the appropriate lot based on its use.

The Importance of Accurate Cost Allocation

In post-occupancy stages, particularly in mixed-use buildings, dealing with shared facilities is an inevitable part of the process. To ensure fairness and transparency between property owners and the building management committee (BMC), the Shared Facilities register is commonly used to allocate the costs associated with these shared assets.

The Shared Facilities Registers drafted prior to construction completion will include minimal and generic methods of determining the allocation of cost, typically attributed to the gross floor area of all lots only. These reports are not detailed, created prior to the building having been occupied and actual use is established or perhaps during construction.

Our detailed report will bring a thorough detailed register of all categories, based on the actual use and merit of each lot against each shared facility observed on site. Allocating maintenance costs for shared facilities can be a contentious issue, especially when shared facilities aren’t well-documented. Archi-QS provides an audit and site inspection to review and write a report that displays fairness between lot BMC members.

What We Can Do for You

We recommend that the allocation of costs of the shared facilities be reviewed every 5 years or earlier if there are significant changes in building usage, damage or regulatory requirements, as per the Strata Schemes Development Act No. 51, ensuring that cost allocations remain accurate as building usage changes overtime.