Archi-QS’ Services in the Construction Stage of a Project
Here at Archi-QS, our team has decades' worth of knowledge and experience within the construction industry. Below we introduce our services leading up to and relating to the construction stage of a project.
1. Initial QS Budget: The purpose of this budget is to provide an independent opinion on a reasonable cost estimate based on the current project documentation. This includes a trade-by-trade breakdown quantified and costed to produce the budget of the project.
2. Detailed Cost Report: Once the client has established the most preparatory aspects of their project, they need Development Application (DA) approval by council. A DA submission requires a comprehensive collection of documents and reports. The Detailed Cost Report prepared by a registered QS may be one of these requirements. This is a construction cost estimate enabling the council to calculate their authority’s fees.
3. Head Contract Selection and Drafting of the Special Conditions: As the project develops, written agreements are vital for its success. At Archi-QS we offer our expertise through contract selection and drafting of the special conditions of the project. It is essential when preparing for tender and serves as proof of detail.
4. Tender Documentation: Preparing documents for tender depends on the procurement route of the specific project. We use our expertise to prepare the required documents for our clients, ensuring that they are equipped to call for tender.
5. Calling for Tender: Once the documentation is compiled, our clients are ready to officially invite potential contractors to submit an offer to execute or provide goods and services for the project.
6. Tender Analysis and Comparisons: As responses are received, we analyse and compare the different offers to our client’s project requirements and expectations. As a result, we are able to recommend a selection of choice.
7. Tender Negotiations: The final stage of the tendering process is the negotiation. Here, we guide our clients in areas of negotiation such as terms of payment, completion dates, maintenance, and special requirements, ensuring client satisfaction by facilitating the best possible arrangements with the most suited contractors.
8. Construction Programming: The project needs a structured and well-communicated construction programme. The report exhibits a sequence of tasks that must be carried out within a certain timeframe for a project to reach fruition. The outcome of a project financiers’ decision to give funding, depends on the quality of the construction programme.
9. Construction Finance Initial Report: This report is used for obtaining approval of the construction loan facility by the project financier prior to commencing construction work. It is a comprehensive overview of the project establishment and includes a construction estimate that is to be used throughout the construction phase. It protects the interest of the project financier by identifying and managing potential project risks, enabling reconciliation against conditions precedent to funding.
10. Progress Drawdown Reports: The purpose of this report is to certify the value of works completed to date as well as forecast cost to complete for the subject proposal within the parameters of tendered information. The Progress Payment Certificate may be relied upon as a control document during the construction phase.
11. Variation Assessment Control: The scope of works in construction is rarely stagnant in the course of a project life-cycle. A variation is likely to occur, and when it does, a contractor has to claim variations under the construction contract. At Archi-QS, we assist our clients by reviewing and approving these variations on their behalf.
12. Superintending, Project Management, and Contract Administration: As Project Managers, we oversee the construction project from inception to fruition, by a way of overall project planning, resource distribution, and time, risk, and cost management. We set realistic project benchmarks and manage the roles and responsibilities of project team members and key stakeholders.
When acting as a Superintendent, our role is usually defined by the relevant terms of the construction contract and by the common law, however, in general, our duties will include but is not limited to administering the contract and ensuring that the contractual obligations are performed by all relevant parties (as per the clauses stipulated in the building contract), as well as preforming the two separate roles of “acting as an agent for the principal” and acting as an independent certifier.
As a multi-disciplinary team comprised of Quantity Surveyors, Architects, and Project Managers we take on several roles and responsibilities within the project life-cycle. In our final blog post of this series, we introduce the Archi-QS services related to post-occupancy. Stay tuned.