Project Management Services
- Contractual Advice & Procurement Strategy
- Tender Preparation, Assessment and Negotiations
- Project Control Group
- Liaison with Consultants & Product Suppliers
- Design Management and Coordination
- Risk Management
- Contract Administration / Superintending
- Submission to Principal Certifying Authority (PCA)
- Builder’s Claim and Variation Assessment
- Builder’s Extension of Time Assessment
- Construction Management Plans
Archi-QS provides project management services over all stages of the project life-cycle, ranging from design through to construction completion, and post occupancy including combustible cladding replacement.
Contractual Advice and Procurement Strategy
Our expertise of wide ranging construction contracts can help the developer understand the often confusing and overwhelming process of contract selection. Drawing from our knowledge and experience in the industry, we can then draft the contract and the special conditions, ready for tender.
Tender Preparation, Assessment and Negotiations
We can prepare the tender documentation package that tenderers will rely on for their submission, call for tender, and provide tender analysis and comparison. We guarantee a fair tender process, by not disclosing details of tender submissions until all tenders are received, mitigating any possibility of collusion. Furthermore, as we act in the best interest of the client, we will attend interviews and negotiations and make recommendations where necessary.
Project Control Group
Project Control Groups are meetings held typically on a monthly basis to assess the overall project progress, cost status, authorities’ approvals, confirm key design decisions, discuss relevant project issues, and to identify and control the project risks. As the Project Manager, we chair these meetings between the builder, developer, project financier, QS, consultants, and the superintendent.
Liaison with Consultants and Product Suppliers
Through communication and coordination activities, we act as the bridge between the client and their consultants and product suppliers; we are the focal contact point, the mediator and negotiator; we identify communication problems, and use a proactive approach to conflict resolution. By facilitating a positive working relationship between all parties involved, we ensure that the project progresses within time and cost constraints.
Design Management and Coordination
We are proactive and experienced when it comes to managing the design stages of a project. We provide advice on the most suitable consultants required at each stage of the design phase, obtain and vet quotes from consultants to ensure their services cover all requirements, negotiate with them, and coordinate the project team day-to-day as the complexities of the project develops. This ensures the work is produced in timely and accurate fashion. We host regular meetings with all design professionals to ensure coordination is optimised through all disciplines resulting in a quality build and reducing the risk of on-site mistakes. Mistakes on site cost more to rectify then on paper, so this is best practice when it comes to achieving a smooth design and construction process. We also know the ins and outs of authority’s requirements and carryout all applications, engagement and coordination processes, placing the developers mind at ease.
There are risks in every stage of every project. Successful risk management should therefore be holistic, and based upon effective communication and transparency amongst team members. The sooner a risk is identified and successfully responded to, the lesser the negative impact on the project. The risk comprehension we have developed over time allows us to use a pragmatic approach in identifying, analysing and responding to risks that may occur throughout a project’s life cycle.
Contract Administration / Superintending
When acting as a Superintendent, our role is usually defined by the relevant terms of the construction contract and by the common law, however, in general, our duties will include but is not limited to administering the contract and ensuring that the contractual obligations are performed by all relevant parties (as per the clauses stipulated in the building contract), as well as performing the two separate roles of ‘acting as an agent for the principal’ and ‘acting as an independent certifier’.
Submission to Principal Certifying Authority (PCA)
On behalf of the developer, we provide the PCA with a package containing all compliant certificates and other relevant documents that are required from sub-contractors, for the building to receive Occupation Certificate. We take the responsibility and stress away from the developer. We provide a comprehensive checklist ensuring that all documents required, comply with the given standards, and is easy to read. This establishes expectations of the ever evolving delivery times to achieve practical completion of a project.
Builder’s Claim and Variation Assessment
By utilising our background in quantity surveying, we understand what it takes to deliver a project within budget constraints. We produce an independent budget to verify and assess the builder’s claim and variations on a cost to complete basis. The ensures the builder cannot over claim and the submission to the project financier’s representatives are hassle free and timely.
Builder’s Extension of Time Assessment
By utilising our background in quantity surveying, similar to the claim, we understand what it takes to deliver a project within time constraints. We produce an independent construction program to verify and assess the builder’s extension of time claims as per the project contractual requirements.
Construction Management Plans
There are a few documents that provide quality assurance and best practice guidelines for the contractor during construction. We provide such documents prior to works commencing on site on behalf of the contractor and owner. There are the following:
1. Construction Environmental Management Plans (CEMP)
The CEMP identifies environmental risks that may be encountered on the site during construction and identifies suitable control measures that are to be implemented in order to minimise and / or eliminate the environmental risks.
2. Quality Management Plans (QMP)
The QMP is a document that defines the acceptable level of quality, which is typically defined by the client, and describes how the project will ensure this level of quality in its deliverables and work processes. The QMP ensures that a building is constructed to the agreed upon standards and requirements of both the client and appropriate authority controls, work processes are performed efficiently and as documented, and all non-conformances that are identified have an appropriate corrective action.
3. Work Health and Safety Management Plans (WMP)
The WMP provides and maintains an effective health and safety management system to cover the following areas:
- Project Hours
- Hazard identification and risk control;
- Safe work method statements;
- Information, training and competency;
- Consultation, cooperation and coordination;
- Communications management
- Incident Management;
- Site safety rules;
- Procedures for using equipment onsite;
- Procedures for dealing with hazardous substances onsite;
- Subcontractor management;
- Traffic Management;
- Waste Management;
- Health and Safety Site inspections;
- Procedures for reviewing and revising the WMP.